PAY GRADE:30E
CONTEXT OF THE JOB:
Under general direction of the Director, Epidemiology Program and CHS Financial Analyst II, the Business Administrator I is responsible for managing the daily financial, human resources and administrative operations of the Epidemiology Program in the College of Health Sciences. This unit offers several graduate degrees, has faculty with active portfolios of externally funded research, and employs faculty, staff, and graduate assistants, hourly wage, and temporary staffing individuals. This position requires independent judgment and discretion as well as the utilization of advanced technical and administrative skills.
MAJOR RESPONSIBILITIES:
• Manages the daily business operations of the Epidemiology Program and initiatives within the College of Health Sciences including Graduate Services, Interprofessional Education, Biostatistics Core, Partnership for Healthy Communities, and Research Administration.
• Reviews budget allocations for the unit and ensures purchases and expenditures are in line with approved financials.
• Provides monthly reconciliation reports for unit leads and fiscal year projections.
• Compiles monthly financial projections.
• Performs audits and reports on unit budgeted expenditures.
• Processes all reimbursement request for payment to individual, cash transmittals and other procurement related forms.
• Serves as the centralized purchasing individual for unit expense that require a procurement credit card.
• Coordinates and participates in a variety of human resources activities including recruitment, payroll, and workload assignment for student, hourly wage graduate student and other employees.
• Responsible for processing faculty supplemental pay as approved by the Dean for administrative activities.
• Completes recruitment and new hire onboarding process for student workers, hourly wage and staff agency employees. Upon contract completion, responsible for processing appropriate termination forms and exit interview checklist.
• Responsible for approving time sheets using UD Workforce or other required methods. Independently resolves administrative procedural problems and makes recommendations to unit
leads and performs a broad range of administrative duties of a highly confidential nature, requiring initiative and judgment.
• Develops procedures that are compliant with university policies.
• Performs miscellaneous job-related as assigned.
QUALIFICATIONS:
• Bachelor’s degree and four years related experience, or equivalent combination of education and experience. Degree in a business, finance, or public health related discipline preferred.
• Experience with human resources, budgeting, financial analysis, and customer service.
• Familiarity with UD accounting system, PeopleSoft financials, and UD policies and procedures is preferred.
• Ability to use advanced techniques in spreadsheet, database, and/or presentation software.
• Experience with SAP Concur or other travel and expense management tools preferred.
• Skill in budget preparation or management of contracts and grants.
• Knowledge and experience with effective practices of office management.
• Ability to analyze and interpret data.
• Ability to communicate and interact well with people of all ages and diverse backgrounds.
• Ability to function independently and to use sound judgment, initiative, and discretion.
• Ability to handle multiple tasks simultaneously.
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