Job Description

A leading distribution company is seeking an Executive Operations Coordinator to support senior leadership and streamline daily operations. The ideal candidate is a highly organized, adaptable professional with strong communication and problem-solving skills. Working collaboratively, the new team member will enhance executive productivity by managing schedules, coordinating internal initiatives, and supporting cross-functional priorities while maintaining confidentiality, fostering relationships, and contributing to operational excellence.

Salary: $90,000-$100,000

Location: Houston, TX

Type of Position : Direct Hire

Responsibilities:

• Serve as a strategic advisor and primary point of contact for the internal and external interactions of the CEO & CFO.
• Manage, optimize, and align the executive team’s calendar and meeting cadence with evolving business priorities, stakeholder relationships, and organizational initiatives.
• Orchestrate internal and executive-level meetings, including agenda development, pre-read coordination, and post-meeting follow-ups.
• Lead office-wide coordination of key resources, including facilities management, vendor relationships, supplies, event planning and support.
• Partner with Human Resources regarding interview coordination and onboarding of new employees through Paylocity, ensuring seamless integration.
• Oversee web content updates with external development partners to ensure brand alignment and timely updates.
• Maintain security and facilities access (badge systems) and coordinate closely with building management.
• Prepare and reconcile executive expense reports and manage invoice approvals in collaboration with Finance.
• Cultivate and maintain strong professional relationships across all levels of the organization.
• Organize monthly team building events and annual holiday party.
• Coordinate distribution of phone messages received from the call center to the appropriate employee.
• Act as a trusted liaison with the board of directors and private equity owners.

Requirements:

• Bachelor’s degree preferred but not required
• 5+ years of experience supporting C-suite executives or leadership in a dynamic, fast-paced, high-performance environment
• 10+ years of administrative support experience
• Experience working in a professional, corporate environment
• High emotional intelligence, diplomacy, and discretion
• Proactive, solution-oriented, and highly organized
• Able to operate independently and manage up effectively
• Strong interpersonal skills and a collaborative mindset
• Experience in a role that requires a high level of discretion with confidential information
• Strong communication skills, both written and verbal
• Excellent professional demeanor with the ability to work with a wide range of levels and management
• Ability to multi-task, shift direction easily and prioritize
• Team player, self-starter
• Notary certification a plus
• Strong proficiency with Microsoft Office applications

Due to the high volume of applications we typically receive, we regret that we cannot personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.

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