Job Description

Schmid & Voiles, the dedicated law firm for the Cooperative of American Physicians, Inc. seeks a Legal Secretary to perform diverse secretarial duties in support of the Legal Department, in Walnut Creek. Our dedicated employees are the essential element to CAP’s success. CAP’s team of well-trained professionals with a commitment to excellence has helped deliver to our member physicians an unparalleled quality of products and services. Our corporate culture and collegial collaboration of minds and efforts is unmatched.

Essential Duties and Responsibilities:

• Maintain attorney(s) calendar book and tickler system
• Schedule meetings with clients, experts, attorneys and co-counsel and schedule court appearances
• Review and re-index mail in OnBase for review and action by attorney and calendaring of same
• Compose correspondence and memos to request or provide information
• Contact clients to obtain desired information as requested by attorneys
• Maintain electronic confidential legal files and ensure that each file is organized and documented regarding activity
• Prepare discovery, pre-trial and trial documents for filing with court
• Schedule, calendars and coordinate all aspects of discovery initiated by plaintiff(s) and defendant(s)
• Provide legal secretarial support on either short- or long-term assignments
• Answer and screen telephone calls
• Transcribe dictation and/or type from handwritten material or rough draft copy, including correspondence relating to litigation (pleadings, court forms, reports, summaries, releases, etc.
• Assist and provide back up for other secretaries
• Maintain current knowledge of court rules
• Perform additional tasks
• Participate in department and company projects

Education and/or Experience:

• High school diploma or GED
• 7 years of defense trial, litigation experience in a similar industry
• 3 years recent California Civil litigation experience
• Trial preparation experience a must

Other Skills and Abilities:

• Good organization and communication skills
• Thorough knowledge of court procedures
• Strong initiative and ability to work independently
• Computer literate –proficient in MS Word; knowledge of case management software; type 70+ wpm

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